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G Suite (Formally Google Apps for Education)

“Google Apps for Education” is used at Woodstock in the senior school.  We decided to move towards Google Apps, now renamed “G Suite”, to enhance the way we use technology and share information.

We understand parents are sometimes concerned or confused when new technology is used in an educational setting.  We have prepared this list of frequently asked questions, to help alleviate any concerns with their child using G Suite in the classroom.

FAQs About “G Suite” (Formally known as Google Apps for Education)

What is G Suite?

G Suite is an integrated communication and collaboration solution, hosted by Google and managed by Woodstock School. G Suite provides the ability for students and teachers to communicate, store files and collaborate on documents, spreadsheets, and presentations in real time from school or home, all within a secure “closed campus” online environment.  It is important to remember an educational Google account is structured and managed different to a “consumer” or “personal” google account.

How will it be used?

G Suite will provide the ability for students and teachers to store files and collaborate on documents, spreadsheets and presentations in real time from school or home within a “closed campus” online environment. The use of these tools is to support the classroom learning programme.  G Suite will often be used as a collaborative tool, as students can work on the same document at the same time.

What can my student/child do with Google Apps?

Students will have easy access to their documents, spreadsheets, and presentations within Google Drive. In addition, students will have additional storage for other files they may need to use between home and school. While there is the option for the students have an email account and calendars, at this time, we have disabled these feature within G Suite.

What if I don’t have a computer, how is my child going to get to use it?

The use of G Suite is part of the instructional programme and students have many opportunities to work in their Google Apps account during the school day. Because Google Apps for Education is web based it can be accessed from the public library or other places where computers are available.

Should I get my child their own computer?

The use of Google Apps for Education does not require students to have their own computer or any other personal device. That is an individual family decision.

How will my child access G Suite?

With teacher guidance, students will first activate their google account from a computer at school. Students will be given a google email with their own password.  This becomes their username and password for all the google web-based tools used.  While G Suite includes an email app, at this stage student’s email will be disabled. The children’s email address is for logging in purposes only.

Once the students have an active account, they can login by using the sign in button on the Google homepage.  Google Chrome is our recommended browser for Google Apps. Learn more about other supported browsers at http://support.google.com/a/bin/answer.py?hl=Guen&answer=33864.

Will my child be required to access G Suite at home?

No.  Each family will have different limits placed on their child’ access to internet devices.   If you do have a computer or device that can access the internet, we do however encourage your child to take the opportunity to login to his or her Google account to access their information or work.

My child already has a Gmail account, why can’t they use that one?

Your child’s my.woodstock.school.nz  account is the one that will be used at school; we manage and monitor this account to make good use of the education tools to ensure your child’s safety. We cannot monitor “personal” Gmail accounts.

Can I see what my child is doing on Google Apps?

Parents are encouraged to explore Google Apps with their children by logging in together. You should login to his or her Woodstock Google account at home and have your child show you what they are currently working on in class.

Privacy and Security Online – How protected is my student from outside people?

Woodstock takes security and privacy of student information seriously. Woodstock Google Apps are not accessible by anyone outside of the Woodstock domain, so your child will be able to work and collaborate in a safe and secure online environment. Classroom teachers will randomly monitor student accounts and create an environment where students are encouraged to share any issues that may arise from inappropriate use. The students will be made aware this is not a private account; it is for school use only. Students will undoubtedly share work with each other and we will work with them to develop their digital citizenship. The basic tenets being; protect yourself, respect yourself, protect others, respect others.   Once your child leaves Woodstock School, their student account will be deleted.

What are the privacy regulations?

Woodstock and G Suite comply with legal requirements for safety and security such as the Child Internet Protection Act (CIPA), Children’s Online Privacy Protection Act (COPPA), and the Family Educational Rights and Privacy Act (FERPA). Additional information about G Suite security & privacy may be found at https://gsuite.google.co.nz/intl/en_nz/faq/security/

 Who has access to my child’s account?

The Google Apps Terms of Service agreement with Woodstock contractually ensures that our institution (students and staff) are the sole owners of their data. Google will only access content stored on Apps when an administrator from Woodstock grants Google explicit permission to do so. One example would be to investigate inappropriate use.

Does my child retain copyright of their creations?

The same copyright rules apply to content in G Suite that would apply to any other creation, provided the student is the sole owner.

What protection will Woodstock provide so that my child is not accessing inappropriate content on the web?

There are no advertisements used with G Suite apps.  Our school’s general internet firewall is provided by the government’s Network for Learning Service.  Despite this protection, no one method can ever be 100% guaranteed safe.  Teaching the principals of digital citizenship and cyber safety is important to help keep our children safe online.  If children are using their Google Account at home, we encourage you to spend some time discussing consequences of inappropriate use with your children, monitor their time on devices and perhaps consider using a parental control such as NetNanny.

What Google apps are available and how can I expect my child’s teacher to use them?

Woodstock’s use of Google Apps for Education will provide students with secure and easy online access to documents, spreadsheet, presentation and communication tools that can be accessed easily from home or school and enhance teacher and student collaboration in the classroom and beyond.

Teachers can use Google Docs to facilitate group projects and use the history tool to see the level of participation of each student in a group. Teachers will be able to give feedback to students directly as all documents are shared online with a teacher.

What if another student deletes their work?

The owner is the only person who can delete a document. Once a document is deleted, no one can access it, including those with whom it was shared.

Why is a Google account necessary for the students; Can’t they just write in their books?

The use of G Suite is another tool Woodstock offers to help students and teachers communicate, collaborate, apply critical thinking skills and work creativity. It will be integrated into the classroom learning programme.  Students will still be writing in their “traditional” books.  We do not see G Suite replacing the need for students to complete written work by hand.  The two methods will work alongside each other.

Google Apps for Education provide students an additional opportunity to ask a teacher question electronically, helping students learn to communication in a real world environment.

What are the basic rules for parents to remind children of when using G Suite?

  • Do not share passwords.
  • GAFE is for school work only.
  • Teachers can monitor all items created and shared.
  • Be courteous on all documents.

What is the value of G Suite?

  • Classroom collaboration,
  • Allows for digital citizenship to be taught in a real life context.
  • Allows for a controlled and monitored digital environment
  • Students and teachers can open and edit their documents quickly.
  • No lost work as google saves automatically
  • Anytime, anywhere access to Google Docs. Let’s users be productive at school or at home.
  • Because Google Docs runs in a web browser, students can work from almost any family device.
  • Files stored on Google Docs are always accessible and backed-up online.
  • Smarter commenting, better feedback Google Docs’ intuitive commenting feature is ideal for collaborator feedback.
  • Revision history allows users to review document edits over time

Thank you for your support as we use these collaboration tools for 21st century teaching and learning at Woodstock School.  If you have any feedback you would like to share, please feel free to get in touch.

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[dt_sc_toggle title=”Bring Your Own Device”]
BYOD (Bring your own device) is an option available to students in Years 5 and 6.  We recommend children bring chromebooks to school as opposed to other personal devices, as they have proven to work well in the classroom environment.


Frequently Asked Questions about BYOD @Woodstock

How will the devices be secure at school?

Personal Chromebooks will be stored in a child’s desk when not in use.  The classrooms are locked at break times to maintain security. It is the student’s responsibility to ensure their device is placed in their desk.

What about insurance cover?

Insurance covering the device is the responsibility of parents/caregivers.  You should check with your insurer first in regards to your level of cover.  Noel Leeming offers accidental damage cover from $29 including GST

Will my child be the only one using their device?

As a general rule, your child would remain in control and have responsibility for their device.  However, as learning is a collaborative experience there may be times when your child is required to “share their screen” with other students. We would not request your child to lend their device to others.

Should my child bring their power cord to school?

No.  Children should bring their Chromebook to school fully charged and leave their power cords at home.  BYOD trials have proven this works the best in the classroom.

Do we as parents/caregivers need to be confident in the use of the device?

Somewhat.  We do expect a basic level of understanding (charging, powering on, logging in etc) from children and their parents/caregivers.  Our teachers however are familiar with the Chromebook and will be able to provide support and guidance to parents on this device. You will learn a lot from your child too!

Will pen and paper no longer be used?

Pen and paper will still be used.  Some tasks (notes, planning) can be easier and quicker when performed by hand and allow for viewing alongside a device.  It is about choosing the right tool for the job, whether that be pen, paper or the device.  Students that have not yet mastered writing legibly and fluently by hand will still practice this as part of their learning.

Does this mean homework will increase?

No. Our homework policy will not change.  However, through BYOD students can more easily continue their learning at home by practicing specific skills or by applying their knowledge in a home setting.   Students are also more freely able to share their learning with family members .

Do we as parents/caregivers need to be confident in the use of the device?

Somewhat.  We do expect a basic level of understanding (charging, powering on, logging in etc) from children and their parents/caregivers.  Our teachers however are familiar with the Chromebook and will be able to provide support and guidance to parents on this device. You will learn a lot from your child too!

Will my child be able to continue using their device at Intermediate?

Yes, they should.  We have been in contact with Fairfield Intermediate, who along already ask their students to bring devices to school.  Fairfield have confirmed they would be able to continue using their Chromebooks, as long it is still fit for purpose.


Will my child still learn PE, Art, Science etc?

Yes.  We are not changing the curriculum at all so your child’s learning will continue to cover all areas of the curriculum. Teachers will provide learning opportunities in all areas that both utilise devices and that encourage students to explore and learn without the assistance of their device.  The device is a tool to support learning, not a substitution for learning.

Who sets up wireless access?

This will all be set up by Woodstock School.  Your child will receive assistance with setting these up on their device.  Students will have an individual wifi login and a Woodstock Google account.

Is it alright to ban my child from a device at school, if I have banned them from a device at home?
Although it it acceptable to ban the use of a device at home, at school, it is a tool for learning. We ask that a punishment given at home, does not transfer over into school. This will hinder your child’s learning, as they rely on having a device to complete their school work.

How is internet access and use monitored?

Teachers will have access to Hapara Teacher Dashboard which allows them monitoring access to children’s google documents and internet traffic.  This allows teachers to easily access a student documents to provide feedback and next learning steps.   As a G Suite  (Google Apps for Education) school, our accounts are free from advertising and spam.  We use Network for Learning’s firewall and Hapara Highlights to view internet choices.  Ultimately however the best filter will be in the child’s own head.   Cyber safety is a constant message which is always being reinforced to children as they use internet devices.  We know that children might make mistakes, but we are here to guide them along the way.   We understand that the internet can be a scary place and we endeavour to work alongside parents in educating students as to how to enjoy the internet while remaining safe.

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[dt_sc_toggle title=”School Hours/ Attendance”]
Children should not come to school before 8.15 a.m. at which hour official teacher supervision begins. Children are required to go straight home after being dismissed from school. Parents collecting their children after school are asked to do this by 3.00 p.m. at the latest. Failure to do so, results in considerable difficulty and inconvenience for the school and the pupils. The school does not have shortened lunch hours.

School begins morning 8.45 a.m. to 12.15 p.m.   Afternoon 1.10 p.m. to   2.45 p.m.

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[dt_sc_toggle title=”Online Banking Payments for School”]

The school office is cashless.  We use Kindo as a way for parents to pay for items online.  It’s easy to use.  Just go to Kindo School Shop via our website and follow the instructions.  You can make all your school payments at once: Donations, hats, sports fees, school trips – everything.  For more information see this
The school does not have EFTPOS facilities.

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[dt_sc_toggle title=”School Donation”]

The Woodstock School Board of Trustees has set this at $25 per child per term. This is $100 per child for the year. This could be paid as a lump sum or by installments via our Wrap it Up online payment system.

Funds generated from this donation go towards purchasing school sport equipment, classroom equipment and books for the Library and Junior Bookroom, Art supplies and Technology Resources. Donations are tax deductible.

The school would really appreciate if you were able to make a donation

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[dt_sc_toggle title=”Lunch Order Information”]

Lunch Orders are available at school on Monday, Wednesday and Friday.
School Lunch orders are placed on the internet. For more information see the link below.

www.lunchorders.co.nz

lunch orders scheme


Subway Lunch Orders are available on Thursdays only. Orders are placed in the special box at the office.

A Subway lunch pack cost $5:50.

The Subway pack consists of a 6 inch sub on white bread and a 125ml juice.
Please order using the order form or clearly mark an envelope including the following before 8.45am.
– Child’s name
– Room number

– The choice of sub from the list below.

……………………………………………………………………………………………………………………………………………………….
 
Subway Order Form :      Woodstock School
Your Name ____________________________________
Room number _______              Money Enclosed $5:00
All subs are on white bread and include your choice of meat (see below – limited options available), lettuce, tomato and cheddar cheese (unless clearly marked ‘NO CHEESE’ on the order.)
Each pack also includes a 125ml juice.
Meat:
Pick one. (If you don’t choose, one will be chosen for you)
• Ham
• Beef
• Turkey
• Vegetarian
• Ham & Cheese (No salad)

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[dt_sc_toggle title=”School Dress Standards / Mislaid Property”]

DRESS
Children should be dressed in a manner suitable to the climatic conditions. Clothes should not restrict children’s participation in the many and varied activities of the school day. Children who are dressed inappropriately will have their parents/caregivers contacted to address the matter. All clothing should be clearly named. As we are a sunsafe school, children are required to wear appropriate sunhats and clothing that protects exposed areas of the body from the sun. If children do not have sunhats, they are required to play in the shade. School hats are available to be purchased through the school office. Children should wear sunscreen (30+ sun protection) and know how to apply it safely.

MISLAID PROPERTY
Property found lying around will be placed in one of the lost property bins located in B Block. Property not claimed at the end of each term will be donated to an appropriate charity. It is the responsibility of parents and Students to check in this bin.

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[dt_sc_toggle title=”Emergency Procedures”]

Procedures for Emergencies

For the safety of people at our school, we want to remind you that, in the event of an emergency at school, the following procedures will be followed:

  • Students will be released to parents or persons who have been nominated on the students personal detail form / emergency contact details held in the school office.
  • No child will be able to leave with another person, even if a relative or babysitter, unless we have written permission.
  • All parents or designated carers, who want to collect students, must sign them out at the office or the alternative Student Release Station which will be set up at the Anson Avenue entrance to the school.       They will be given a release pass to be presented to the person responsible for their student before the student is given to their care.
  • We are prepared to care for students in the event of a critical situation. We have staff members with first aid certificates.

Following are answers to some questions that are often asked:

What happens to my child while at school during an earthquake?

Students at this school are taught earthquake safety response procedures. Teachers practise these procedures regularly throughout the year.

What happens to my child in case of fire at the school?

Students at this school are taught fire safety procedures. Teachers practise these procedures regularly throughout the year.

What about other emergencies?

  1. The school has the necessary policies and procedures in place to meet the safety requirements of the Education, Civil Defence and Health and Safety in Employment Acts.
  2. Several staff at the school hold a current first aid qualification and are able to assist anyone injured until professional medical assistance arrives.
  3. Should the school for safety reasons decide to close early, students will not be released except to a parent/caregiver or other approved adult. When collecting your child you must tell the roll attendant that your child is leaving the school grounds. This roll check is a vital information source for the Principal as valuable time and resources could be wasted searching for a student who has already been collected.
  4. Should the school be required to be evacuated to another location, every effort will be made to advise parents/caregivers through the media and other means of the new location. Students will not be released except to a parent/caregiver or other approved adult.

What happens if my child is injured?

Should your child be injured we will arrange for them to be cared for and, if necessary, taken to the best available medical/casualty centre.

We do ask for your help in the following areas:

  • Please do not call the school, we must have lines open for emergency calls.
  • Do turn your radio on – information and directions will be given over the radio.

Radio Stations:

The Breeze      99.4 FM          07 958 7050

More FM         92.2 FM          07 958 7050

Classic Hits      98.6 FM          09 373 0000

National Radio 101.0 FM        04 474 1999

Radio Live       100.2 FM        0800 723 465

Newstalk ZB    97.0 FM          09 373 0000

  • Do not panic. Staff know what to do.
  • Do not take risks on the road trying to reach the school until you know it is safe to travel. Listen to your radio for road reports and advice from the emergency services and/or Civil Defence.
  • Read the back of the Yellow Pages for more information.
  • Please ensure that the school has up to date medical information about your child.
  • Please inform the school office if your child needs special food or medication in an emergency situation. It is your responsibility to maintain these supplies of medication/food at all times.
  • Please keep the school informed of changes of address and phone numbers and other relevant information.
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[dt_sc_toggle title=”Sickness Information”]
To enable Woodstock School pupils to gain maximum learning they need to be well.
An alternative person available should their child be unwell and a parent is unable to care for them.

In consideration of other pupils and staff at Woodstock School the following criteria have been developed. These guidelines have been developed to ensure the pupil is completely well before returning to school and therefore less likely to become unwell again.

These guidelines are also in place to protect other pupils and the staff at Woodstock School.

Illness Recommended Recovery Time:

  • Vomiting Until at least 24 Hours after LAST vomit
  • Diarrhea Until at least 24 Hours after last runny bowel motion
  • Chicken Pox For 7 days from the onset of the rash/ scabs are dry
  • School Sores Until 24 Hours after antibiotics started
  • Streptococcal Throat For 24 Hours from commencement of treatment

PLEASE do not send your child to school when they are unwell.

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[dt_sc_toggle title=”Parking Information”]
Unfortunately, we have had several incidences of people not parking safely, or legally, around the school, especially before and after school. We have also had several incidences of adults crossing the road, with children, and not using the crossing. These practices mean that the environment around the school can be very unsafe, and this is a situation we do not want for our children.

The first visit involved members of the parking enforcement team, and two parking enforcement officers, talking to  parents/caregivers and trying to obtain their understanding, and agreement, to prioritise children’s safety over convenient parks etc. Subsequence visits will be enforcement officers only and they will be more inclined to ticket unlawful behaviours during those visits.

We thank you for your co-operation on this matter.

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[dt_sc_toggle title=”After School Care”]
The YMCA runs an after-school care programme within the school grounds.  Enquiries can be made to YMCA phone 838-2529.
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[dt_sc_toggle title=”Bicycles”]

All children riding to school must be capable and able to apply the road rules. We discourage children under 9 years old from riding to school. Safety helmets must be worn and any child without one, will not be allowed to ride a bike. Bicycles must not be loaned or borrowed and should be locked whilst at school. All bikes must be wheeled within the school grounds as riding is prohibited.

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[dt_sc_toggle title=”School Banking Providers”]

First Credit Union and ASB offers school banking each week.

School banking packs are available from the school office.

ASB School Banking Information

First Credit Union School School Banking Information

 

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